Data Protection

Prep Schools Trust is committed to complying with its data protection obligations, and to being concise, clear and transparent about how it obtains and uses personal information relating to the Trust and school community, including pupils, parents and staff.

Prep Schools Trust is the data controller. This means the Trust is the organisation that is responsible for deciding how we hold and use personal information about you.

Our policies and notices are intended to be written on behalf of all the schools in the Trust i.e. Barfield, Chandlings Prep, Cothill House, Kitebrook and Mowden Hall. 

The Trust has appointed Jo Fitzroy-Ezzy as Data Compliance Lead and the person with overall responsibility for data protection compliance. Any questions about this policy or requests for further information should be directed to them. The DCL may be contacted using the following details: datacompliance@prepschoolstrust.org or 01865 390720.

This information is intended to be read in conjunction with the School’s Data Protection Policy, the School’s Terms and Conditions and other relevant School policies, including:

• Data Protection Policy and Data Subject Rights Policy for Staff
• Information Security Policy
• Records Retention and Deletion Policy 
• Use of Pupil Images Policy

Your Rights and Contact Details

All data subjects have certain rights under Data Protection Law, including a right to be given access to data held about them by a data controller. Other rights will be dependent on the nature of the information given and are more fully explained in the privacy notices below.

If you have any concerns about the Trust or School’s handling of your personal data, please contact the Trust’s Data Compliance Lead (datacompliance@prepschoolstrust.org). You can also find details of your rights under Data Protection Law at: www.ico.gov.uk.

Privacy Notices

For ease of reference and understanding, the Trust has produced different Privacy Notices for the different categories of individuals it deals with. These can be accessed below.

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